Nemesis Coffee is a Vancouver-based specialty coffee company operating a growing network of cafés, a roasting program, a pastry division, and ecommerce and wholesale channels. The business is structured across multiple legal entities, all under a parent holding company.
As demand increased and locations expanded, the complexity of Nemesis’s financial operations began to outgrow its existing systems and processes. Leadership needed clean, consolidated, real-time financial insight to confidently scale — but their foundation wasn’t built to support that level of growth.
Brand
Industry
Region
Business Structure
Service
Nemesis Coffee
Food & Beverage
Vancouver, BC
Multi-entity (cafés, roasting, pastry, ecommerce, wholesale)
Fractional & Offshore Accounting, Multi-Entity Consolidation, Automation, Process Rebuild
4 New Cafés
opened in 18 months
5 Days
New month-end close timeline (down from 15 days)
180hrs/month
Leadership time redirected to growth
Challenge: Fragmented Multi-Entity Finance Operations
Nemesis was expanding quickly, but its finance operations couldn’t keep pace with its growth trajectory.
Key Issues Included:
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Multi-entity complexity: Consolidating performance across cafés, roasting, pastry, and ecommerce was slow, manual, and inconsistent.
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Manual and fragmented processes: Disconnected systems caused inefficiencies, errors, and reporting delays.
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Slow and inconsistent reporting: Month-end close took approx. 15 days, delaying leadership insights.
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Poor visibility into inventory and margins: Unreliable inventory data inflated COGS and reduced forecasting accuracy.
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Leadership stuck in the weeds: Executives were spending 8 hours per day on accounting issues instead of strategy and expansion.
These challenges introduced operational risk just as Nemesis prepared to expand into new locations.
What’s New
“This project was about turning chaos into clarity. Our first move was to create structure: integrating inventory and accounting, consolidating entities, and automating reporting. Once the data was unified and trustworthy, leadership could finally make confident, real-time decisions.
We didn’t just clean up their books — we built a foundation for growth. Now, Nemesis opens new locations without the finance bottlenecks that used to hold them back.”
— SolvedAF Team
Solution: Building a Scalable Finance Foundation with SolvedAF
SolvedAF partnered with Nemesis Coffee to rebuild the financial infrastructure required for sustainable, multi-location growth.
Inventory and Accounting Integration
Integrated inventory systems with accounting for real-time COGS and margin visibility.
Automated Reporting
Monthly reporting for the following was automated and standardized:
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Profit & Loss
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Balance Sheet
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Cash Flow
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Location-level performance
Historical Cleanup & Standardization
Reviewed and corrected three years of historical data, standardized accounts, and implemented consistent processes.
Multi-Entity Consolidation
Created a unified financial structure consolidating all subsidiary data into one parent-level report.
Fractional & Offshore Accounting Support
SolvedAF’s accounting team managed day-to-day bookkeeping, enabling Nemesis’s internal leadership to focus on growth.
Results: Improved Efficiency, Financial Visibility & Growth Readiness
With scalable systems in place, Nemesis shifted from reactive finance to proactive, data-driven growth.
Growth & Expansion
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4 new café openings in 18 months
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Expansion decisions guided by accurate forecasts and performance data
Financial Accuracy & Speed
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Month-end close from 15 days to 5 days
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Reports delivered by 5th day each month
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Data discrepancies reduced
Inventory & Cost Control
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COGS reduced
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Stock-outs and overstocking reduced
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Data-driven purchasing and production
Leadership Time & Focus
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Leadership regained approx. 8 hours per day
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Time and energy shifted to store openings, brand strategy and team development
Risk & Compliance
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Audit-ready books and compliant processes
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Lowered risk of reporting or tax inaccuracies
Unlock Operational Confidence